Hospitality and Convention Services

>Rental options & pricing

>Catering

>Beverage selections

>Ceremonies

>Receptions

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Wedding receptions are held on the first floor of the Museum, which includes the Galleria with built-in dance floor, the Streets of Old Grand Rapids, the Carousel and outdoor courtyard (weather permitting), and all first-floor exhibits. Maximum capacity is 275 guests for a sit-down dinner and 500 for a stand-up reception.

Rental Charges

Rental charges for the first floor are as follows:

$2,000 for 4 hours (Monday-Friday)
$2,500 for 4 hours (Saturday and Sunday)
$500 for an additional hour
$750 for each additional floor

An additional $500 charge will be applied for rentals on holiday weekends (Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas and New Year’s). Determinations of holiday weekend charges will be at the sole discretion of the Hospitality and Convention Services Manager. Check with your event coordinator to see if these charges apply.

Wedding receptions may begin at or after 6:00 in the evening, and the rental period may not extend past 1:00 am. The maximum rental period for a wedding reception is five hours.

Food Services

Beginning January 1, 2008, the Public Museum will be the Exclusive Caterer at the Van Andel Museum. All events are expected to purchase food when renting the Van Andel Museum Center. Should a client have no food service, there will be a minimum $500.00 catering royalty charge.

Beverage Service

Beverage service must be provided through the Museum’s Beverage Service and served in accordance with City and State liquor licensing regulations. These include cash and sponsored bars, champagne toasts, wine service with dinner, both alcoholic and non-alcoholic punch, sodas and bottled water. To assist you in your beverage planning contact the Museum Beverage Manager at 616.456.3528. Food and beverages are permitted in all pre-approved areas only and may not be removed from the premises. All food and beverage sales are subject to Michigan sales tax and selected caterer’s service fees. All bars are to close one half-hour prior to the end of the event. Fore more information on Beverages Services, click here

Parking

Parking for your guests is available in the Museum’s 209-space parking ramp. There is a $5.00 charge for each vehicle parked in the ramp. You may cover this cost on behalf of your guests by including a parking voucher in with your invitations, or you may choose to have your guests pay for their own parking.

Rental Extras

The use of round tables (8-10 tops) and 8-foot tables (for catering, gifts, registration, etc.) are included in the rental cost of the Museum, as well as set-up and tear-down time and clean up of the Museum.

The following are some optional additional costs to be considered:

AV Tech
Easels
Extension Cords
House Sound System
Microphone
Lavalier/lapel microphone
Podium
Podium w/Microphone
Power Point Theater Only
TV/VCR/DVD
Cake Table
Chair Covers
Gold Bamboo Chairs
Cocktail Tbls
Alabastar Lamps
Gift Card Cage
Staff set-up/tear down
Table Linens
Votive Candles
Parking

$25.00p/h
$7.00 each
$5.00 each
$100.00
$25.00 each
$50.00 each
$25.00 each
$50.00 each
$N/C
$50.00 each
$10.00-25.00
$8.00 each
$8.00 each
$10.00-25.00
$5.00 each
$10.00
$25.00 p/h*
$5.00 each
$2.00 each
$5.00 p/car

* All receptions are allowed one-half hour after the contracted end time of the event for removal of items brought into the Museum